[Dprglist] Robo-Columbus question + remote venue submit for approval

[Doug Emes]

Thinking yall meant our other roboticist Doug, Mr Paradis.  best wishes to all.

On Thu, May 20, 2021 at 12:01 PM Karim Virani via DPRGlist
<dprglist at lists.dprg.org> wrote:
>
> Hey Donna,
>
> As an expressly non-official member, lemme take a crack at some feedback.
>
> I think you've asked the question in a way that can only be answered with a denial of the request. You are asking the club to "approve" a remote site they have no real knowledge about other than location. I don't see how the club can approve a site when you are reticent to get approval from the owner.
>
> But the question itself might need to be reconsidered. Maybe I haven't found the most updated guidelines, but the document I'm reading does not say anything about owner permission. I do remember Doug recently talking about effectively having the goodwill of the owner/manager of the site, before, during and after usage.
>
> What the rules do say is that you have to notify the club secretary with the location so it can be reviewed "for suitability" . I take this to mean it is suitable from a standpoint of being a site the judges would consider to be likely in-line with the competition rules. I don't take it as an approval of a competitor's right to use the site, since they have no authority to grant such. So "approval" here means, yes, the judges will accept the videos from that location as a submitted entry in the event. In no way are they granting you the right to use that site for your intended purpose.
>
> Doug and Carl,
>
> Maybe it would help to clarify a little bit on the guidelines page that approval is meant only in the sense of suitability as a course containing the terrain/feature requirements of the contest, and that by submitting an entry, a contestant attests they have the appropriate permissions and good will of the site owners or managers for their use of the site.
>
> You might even want to go as far as inserting hold-harmless language into whatever tool you are using for contest registration.
>
> Just my tuppence,
>
> Karim
>
>
> On Wed, May 19, 2021 at 12:11 PM Donna Smith via DPRGlist <dprglist at lists.dprg.org> wrote:
>>
>> Doug, was not sure if you seen my resend of this info - so created fresh email.....
>> ----------------------------------------
>> Hi Guys,
>>
>> Today I reread the clarified \ remote entry rules and I have a question plus I want to pass on the data for my chosen venue (to get it approved).
>>
>>
>>
>> Question:
>>
>> I see I have to get permission of the owner to use the site; I certainly understand why and what on this, but this rule causes a bit of a concern-for-use on my part.
>>
>> Let me explain – the site I want to use is in my local public school district system. I checked on their website to see who\where I would apply for such permission.
>>
>> I did locate such info but the site indicates that “any rentals of school property are currently suspended due to COVID”. Note, the school is functioning currently in a hybrid format with kids attending some days per week in addition teachers\staff being there 5 days per week – so they are not in shutdown.
>>
>> I know their process and what I’d be asking the school district is not a traditional event rental – after all it would just be for myself, my robot and gear and my judge\assistant.
>>
>> There is also the very likely need I would have to pay a fee to do this ‘rental’ – something I really don’t want to do for this type of event.
>>
>> The reason I know the process and fee is that I have worked with rental of this venue back in 2017 when I worked to get this access for a summer run of Robo-Magellan; so I know the people involved.
>>
>> In theory, since I would be accessing the school grounds on a Saturday, they would never even know about my being there unless I contact them about it; and start “rolling a ball of yarn” on this.
>>
>> So rolling back to the start of my question – what I would love to do for ease (and potential rental fee) let alone being told that I can’t rent the grounds due to the COVID suspension – I would prefer not to have to get owner (school district) permission.
>>
>> Would that be possible in this case?
>>
>>
>>
>> Chosen venue (one described above) to get approval on:
>>
>> Google Maps link - https://goo.gl/maps/oUaB99ztPbt8vE3j6
>>
>> Lat\Long coords = 47.3803627, -122.2814262
>>
>> Physical address = 24629 42nd Ave. S. Kent, WA 98032
>>
>>
>>
>> Thanks guys and I look forward to your decision, Donna
>>
>>
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